Expense Reimbursement Procedure

Rejoice provides a simple policy for reimbursing business expenses incurred by staff and congregants on an actual-cost basis.  If you incur an expense that requires reimbursement, we want to be sure that:

  • You are reimbursed as quickly as possible.
  • We maintain complete and accurate records which are consistent with responsible accounting practices, yet make things as simple and hassle-free as possible for you.
  • Insure that expenses for each ministry are within our budget guidelines for that ministry.

check reimbursementWhen you incur a budgeted, ministry-related expense, submit a Check Request Green Sheet to the business office with appropriate documentation.   Note: the key requirement is that any expenditure was previously budgeted and authorized by the ministry leader (budget owner).  If you are in any doubt, please contact the business office prior to committing any funds.

We will mail a check to you within 7-10 days.  If you need reimbursement sooner, let our office know, and we’ll take care of it.  We don’t make a practice of issuing checks in advance of a purchase, but occasionally there is need for one.  If this is the case, please contact our Business Manager.

Save some money:

  • If you make a purchase, please present a Illinois Dept of Revenue letter to avoid sales tax.  We can’t put this letter on our website; if you don’t already have one, call the office and we’ll email it to you.  Most stores will accept this letter without additional paperwork.  Use the letter ONLY for Rejoice purchases.  If you have personal items as well, separate them into two transactions.  This is really important to maintain, and witness to, the integrity of our ministry.

If you have any questions, please call Neil Edmondson at 630-262-0596, ext 5 or click here to email the business office.